Main Benefits
Improve the return on investment and optimise the financial cost of your meeting rooms
Find easily and rapidly an available meeting room or a free desk and book it on the fly.
Optimise meeting rooms usage and their associated conciergerie services (videoconference, catering, el. al.)
Book 24/7 a meeting room or a desk via your existing mailing solution (Outlook, Notes, Google Cal…).
Book free meeting rooms and free desks
  • You can book a room or a free desk anywhere in your buildings, 24/7 and organise simply your audio and video-conferences.
  • You book available rooms through your existing messaging software or RoomPad & GroomPad, or via Instant Booking Portal or via our Outlook plugin.
  • You notifiy automatically all attendees by email.
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Manage meeting rooms and videoconference systems
  • Thanks to the intuitive user interface, you manage meeting rooms and assign their equipments and services (video-conference systems, videobeamer, catering, furniture arrangement…).
  • A room is temporarely unavailable; Instant Booking allows to notify all attendees event after having booked it.
  • Your administrators have a permanent update of all bookings and they manage the entire room base in order to optimise their use.
Complete metrics and dashboards
  • Instant Booking delivers full real time reports on bookings, effective use of rooms and videoconference programmations.
  • At a glance, you visualise no-shows, booking conflicts, under or over utilisation of a room and take better decision on your real-estate strategy.
  • You can finetune reports by country, town, building, or by room or event by user. You can export them to MS Excel for more detailed analyses.
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Complete integration with your mailbox, schedules and videoconference devices
  • Instant Booking synchronises with MS Exchange 2007-2016, MS Office 365, LotusNotes Domino 8.5x – 9x and Google apps.
  • An optional SharingCloud Outlook plugin helps you increase significantly end-user experience when booking a room (advanced filters, bookmarks…).
  • Instant Booking allows to pilot video-conference infrastructures by Cisco or Polycom and to manage users with a Lync or Skype account.
Suits your needs
  • Instant Booking is made to suits your needs and your corporate identity.
  • You decide when you want to activate or not additional functions and workflows.
RoomPad & GroomPad, tailor-made for Instant Booking
  • Linked to RoomPad® & Groompad, Instant Booking provides your end-users with an unrivalled level of services.
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RoomPad® is a 10″ touch-screen allowing to display room planning and to book it on the fly.

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GroomPad is a 43″ or 55″ touch-screen allowing to find a room in a building and to book a free room, or a desk.