Main Benefits
Improve the return on investment and optimise the financial cost of your meeting rooms
Find easily and rapidly an available meeting room or a free desk and book it on the fly.
Optimise meeting rooms usage and their associated conciergerie services (videoconference, catering, el. al.)
Book 24/7 a meeting room or a desk via your existing mailing solution (Outlook, Notes, Google Cal…).
Book free meeting rooms and free desks
  • You can book a room or a free desk anywhere in your buildings, 24/7 and organise simply your audio and video-conferences.
  • You book available rooms through your existing messaging software or RoomPad & GroomPad, or via Instant Booking Portal or via our Outlook plugin.
  • You notifiy automatically all attendees by email.
Manage meeting rooms and videoconference systems
  • Thanks to the intuitive user interface, you manage meeting rooms and assign their equipments and services (video-conference systems, videobeamer, catering, furniture arrangement…).
  • A room is temporarely unavailable; Instant Booking allows to notify all attendees event after having booked it.
  • Your administrators have a permanent update of all bookings and they manage the entire room base in order to optimise their use.
Complete metrics and dashboards
  • Instant Booking delivers full real time reports on bookings, effective use of rooms and videoconference programmations.
  • At a glance, you visualise no-shows, booking conflicts, under or over utilisation of a room and take better decision on your real-estate strategy.
  • You can finetune reports by country, town, building, or by room or event by user. You can export them to MS Excel for more detailed analyses.
Complete integration with your mailbox, schedules and videoconference devices
  • Instant Booking synchronises with MS Exchange 2007-2016, MS Office 365, LotusNotes Domino 8.5x – 9x and Google apps.
  • An optional SharingCloud Outlook plugin helps you increase significantly end-user experience when booking a room (advanced filters, bookmarks…).
  • Instant Booking allows to pilot video-conference infrastructures by Cisco or Polycom and to manage users with a Lync or Skype account.
Suits your needs
  • Instant Booking is made to suits your needs and your corporate identity.
  • You decide when you want to activate or not additional functions and workflows.
RoomPad & GroomPad, tailor-made for Instant Booking
  • Linked to RoomPad® & Groompad, Instant Booking provides your end-users with an unrivalled level of services.

RoomPad® is a 10″ touch-screen allowing to display room planning and to book it on the fly.


GroomPad is a 43″ or 55″ touch-screen allowing to find a room in a building and to book a free room, or a desk.